Category: Formatting Tips & Tricks

Powerpoint is often the preferred method for creating slideshows and presentations. Whether you are a student or a professional, there are many advantages to using Powerpoint. 

Anyone can easily put together dynamic combinations of eye-catching graphics and text using the Powerpoint program. It allows users to strategically arrange, re-size, and otherwise alter items on their page. In no time, even the tech-challenged can design high-quality slides with a powerful visual impact.

In order to view Powerpoint presentations, once must install the appropriate Microsoft software. However, if you are willing to convert pptx to jpg, your Powerpoint files instantly become sharable without installing the Microsoft program.

That’s not all. Knowing how to convert files has many additional benefits as well.

Read on to find out more about why converting pptx to jpg is an important skill you want to have!

Why You’ll Want to Know How to Convert Files From PPTX to JPG

In the business world, knowing how to convert Powerpoint files is especially important for multiple reasons. It can be helpful in business meetings, as well as communication and marketing.

There are many advantages to knowing how to convert pptx files to jpg files. Here are just some of the reasons why you’ll want to learn this valuable skill.

Anyone Can Easily View JPG Files

First of all, you can’t always assume that everyone will have the same software installed on their devices. And, even though Microsoft programs are among the most widely used in the modern world, there are plenty of people who do not have access to a basic Microsoft Office account.

In this case, converting your files will enable you to share your presentation or slides with those who may not have Powerpoint downloaded onto their computer or other digital devices.

Anyone can easily view jpg files. Although jpg files do require that the user have graphics software, this type of software is standard and accessible on practically any device without additional downloading.

Jpg files are known as the go-to image file format across the board due to its’ familiarity by all computer users. This type of file format can also be easily accessed using Android devices, as well.

Even the most basic computers and devices allow users to view jpg files with just a couple of clicks.

Jpg Files Are Sharable Across Multiple Platforms

This skill can help you to share your presentations with a larger audience using a variety of digital mediums and platforms.

If you want to share a slide on social media, instead of creating a link to your presentation, converting your file to jpg is a much easier solution. It also allows users to view the slide in its’ entirety immediately, rather than via an external link. And again, without the appropriate software, users may not be able to view your Powerpoint presentation, regardless.

Not only can you easily share a jpg file on social media, but you can also share it via text on any Android or iPhone mobile device.

You Can Create All Kinds of Visuals Using Jpg Files 

One of the most popular tactics for grabbing your viewers attention is to create a meme. Luckily, there are many types of free software available that allows you to edit jpg files into interesting graphic creations.

Whether you are using Microsoft or a different type of word processing software, you can insert a jpg file into your document as well. This is yet another perk of knowing how to convert your pptx files into jpg.

Jpg Files Are Easy to Print by Anyone, Anywhere

You can also seamlessly print handouts using the jpg format to accompany your Powerpoint presentations. And, if you send jpg files to another location, anyone can print them out from their own computer or device, as well.

Perhaps you want to print your Powerpoint slides so that others can follow along during a presentation. Or, maybe you want to send your presentation to those who are unable to attend in person. 

Converting your pptx files to jpg format ensures that files are easy to print by anyone, anywhere.

Multiple Jpg Files Can Be Condensed on to One Document

Perhaps you want to include several slides on one compact document.

Simply insert the converted jpg files into a word doc to print and view several slides simultaneously.

When printing, this can be an added advantage as well. For many people, the ability to save paper and ink with this method provides a substantial benefit in itself.

Converting Files to Jpg Format Is Easy & Quick

While there are many benefits to knowing how to convert files from pptx to jpg format, you might worry that it’s a difficult process. But, believe it or not, the process is actually a very simple one. And, converting your files can be done in just seconds, even if this skill is one that’s brand new to you.

Want to find out more about how it’s done? Or perhaps you would like to get started converting your own pptx files right away?

No problem!

You’ll be surprised just how easy & fast this can be done using our online image file converter. All you have to do is enter the file you want to convert to get started.

And, voila. Almost instantly, you’ll witness your own files convert to the standard image format, with practically no effort on your part.

Start here to convert your own pptx files to jpg today!

Do you need to display a web page as part of a presentation? Or perhaps you want a web page saved as a handy image?

If this is the case, it may be tempting to take a screen capture of the website. While this does work, you’ll only be able to capture the small section of the page that displays on your screen. If you want to save the entire page, you’ll end up having to screen capture different parts of the page and save the different parts separately.

A better method is to convert HTML to JPG.

Luckily, this is easy to do and will leave you with a clean and aesthetically pleasing image of the webpage to use. Here are some ways to convert HTML to JPG.

What Is HTML?

If you’re unsure of what HTML actually is, it might be best to learn before making your conversion.

HTML is short for HyperText Markup Language and it’s the standard text used to create web pages on the internet. Along with CSS and JavaScript, HTML is the technology used by many websites to produce competent and visually engaging webpages, user interfaces for web applications, and user interfaces for mobile applications.

HTML files basically create the building blocks of all websites. This language allows images and objects to be embedded into a webpage and it can also be used to create features such as interactive forms.

HTML builds web pages by creating structures such as headings, paragraphs, lists, links, quotes, and other items in the text on a webpage. It’s commonly associated with programs and browsers like Mozilla Firefox, Opera, Google Chrome, and Internet Explorer.

What Is A JPEG?

Likewise, you should understand exactly what a JPEG is too.

JPEG is most commonly used as a file of lossy compression for digital images. This is particularly so for images created by digital photography.

The degree of compression can be played with and adjusted which can affect the quality and how much storage space the image takes up on a computer.

Typically, a JPEG achieves 10:1 compression with little observable loss in image quality.

Files that employ JPEG compression are called JPEG files and are stored in variations of the JIF image type. Typically, most image capture devices like digital cameras that output JPEGs produce files in the Exif format first. This is the format that the digital camera industry has standardized.

Common programs that associate with JPEG include Apple Safari, Google Chrome, Mozilla Firefox, Internet Explorer, Adobe Photoshop, Paint, GIMP, and Pixel image editor.

Converting HTML to JPEG

Now that you understand exactly what HTML and JPEG are, let’s learn how to convert HTML to JPEG.

1. Use an Image Editing Program

An easy way to convert HTML to JPEG is by using a browser and an image editing program.

Firstly, open your HTML up in the browser of your choice. Firefox, Chrome, or Safari would work in this instance. If the HTML page is up on the web, you can simply visit the URL of the website.

If the HTML file is saved to your computer, go to the menu bar on your browser and select File, then Open and select your HTML file.

Click file, then print. Don’t worry, we won’t really be doing any printing. This is just part of the process.

The Print Options window should open. Click the PDF button in the print options and select Save as PDF. Your browser will ask you choose a file name and you’ll need to save it in a location.

In an image editing program, open up the PDF. We suggest using Adobe Photoshop or GIMP.

Go to File and then select Save As. You’ll be prompted to choose a file name and type for your image. Choose a name and select JPG. Then click save once you’re done.

Voila!

2. Use a Universal Document Converter

Alternatively, you can download a Universal Document Converter to convert HTML to JPG. This professional software will make the conversion for you.

Visit the Universal Document Converter webpage and download the software onto your computer. Once it’s installed, launch the program.

Open the HTML file you want to convert in Internet Explorer. Select Tools, then Internet Options, then Advanced.

Next, in the Printing section, check the boxes for Print background colors and image option. Then click OK.

Click on the File button and select Page Setup. Next, you’ll need to deduct any text from the Header and Footer. Then click OK.

Select Choose File button again and proceed to click on Print. Then select Universal Document Converter in the Print window and then click on preferences.

Click on Load Properties and use the Open dialog to select Webpage to PDF.xml. Then click on open.

In File Format tab, select JPEG image and click OK. Finally, click the Print button again to start the conversion of HTML to JPEG. By default, your converted JPEG file will be saved to My Documents\UDC Output Files.

3. Use an Online Conversion

Finally, you may decide to use an online conversion for a quick and easy turnaround.

Search the internet for an online conversion like ours to change your HTML file into a JPG.

At the top of the page, click Document Conversion. Then rest your browser on HTML conversion. You can then click on HTML to JPEG.

Click on browse to add your file. Then, tick the security check box to prove you’re human. You can then click on convert and your file will download instantly.

You’ll have your JPEG file ready within seconds!

Ready to Convert HTML to JPG?

Using one of these three methods, you’ll be able to convert HTML to JPG with complete ease.

Want to learn how to compare and contrast image file formats? Learn how to here!

“One does not simply walk into Mordor” is the feeling of many a marketer and manager when it comes to getting into the GIF game. It also happens to be one of the oldest and most popular GIFs.

But while some companies are too timid to become proficient in the use of GIFs in their materials—dank or otherwise—there are others which are embracing this new medium of communication. And these are tech companies. 

Tech companies tend to be at the cutting edge of things (it is their job after all, and trust them to know how to convert a PDF to GIF first), so this already might be an indication that the rest of us straight-laced lot should consider following their GIF rich example.  

But, where things really get interesting is when one takes a look at the reasons why tech companies are using GIFs (hint, it’s not just about the fun). If you are curious to find out these reasons, read on. Because we are about to reveal just what tech companies get out of using GIFS in their marketing. 

GIF=Attention=Precious Commodity

It’s no secret that we are bombarded by content daily. Couple that with the fact that our attention spans are said to be only 8 seconds these days, it can be pretty hard to get people to read one’s marketing material.

Walls of text, no matter how well crafted and broken up, are bound to chase away even the most diligent of readers. But GIFs, on the other hand, grab attention automatically. What can be more attention-grabbing than an animated image relentlessly bobbing around on one’s screen?

This makes GIFs a powerful media type to utilize and is one of the reasons why tech companies love and use them. 

It’s Great for User Guides

It’s safe to say that user guides have to be one of the most boring and hard to read content types under the sun. What normal person enjoys reading a user manual?

Most of us probably give up before we even halfway in. 

Enter the GIF.

Because GIFs draw attention effortlessly they are ideal for use in tedious material. But not only can they keep readers engaged, but in the case of user guides, GIFs can also be effectively used for visually demonstrating an action required on the part of the user. 

This simple benefit of GIFs allows them to be able to transform an almost unbearable and tiring guide into an effortless transfer of instructions. 

It Boosts Branding

What is branding made up of? Visual stuff. Logos, color schemes, fonts, and illustrations are the bricks and motor of branding. Because branding is made up largely of visual elements (as it is the ‘face’ or persona of a brand) this is another place where GIFs can fit right in. 

And no, we are not talking about random GIFs off of Giphy of course. Branded GIFs are animated images that tie in with a brand’s theme. For example, if your company has a mascot, you could transform a version of this into a branded GIF. 

If you were wondering what company would do such as thing, think Google and Schweppes.

They Help Companies to Stay Relevant

One of the biggest challenges that face big companies is the problem of staying relevant, up-to-date and relatable.

GIFs can help to combat all three of these challenges in one foul sweep. Because what can be more relevant, relatable and on-trend than a really good GIF?

Companies that utilize GIFs are bound to give the impression that they are keeping up with the times and that they are made up of human beings rather than being a corporate machine. 

GIFs Have the Power to Increase Revenue

Yes, it’s true. GIFs have the power to increase your revenue.

A case study of Dell’s GIF rich marketing campaign showed a 42% increase in their campaign click-through rate… And a 109% increase in revenue. 

It goes without saying that Dell’s marketing campaign was well designed to start off with and that their incorporation of GIFs was well thought out. But this is a strong illustration of how the use of GIFs can catch people’s attention and increase the effectiveness of your marketing efforts. 

To the point where it can even impact your revenue. 

They Are Better Than a Photo but Cheaper Than Video

A picture that moves is much more effective at drawing attention and interest and conveying information than a picture that doesn’t. This is why video has fast become one of the most effective forms of content. 

At the same time, video can be costly to produce and resource hungry for a company to put out consistently and at a pace. 

GIFs, on the other hand, combine the best of both media types. Almost as cheap to produce as a picture, GIFs are also way cheaper to put together than videos. 

How to Convert PDF to GIF

Okay, it’s easy to see that GIFs can provide a host of easy-to-reap benefits. But how does one go about transforming a PDF into a GIF?

Well, in previous times you had to go through a cumbersome process on Windows which involved opening paint, making screenshots and all manner of tortuous paths to get to the point where you had your GIF file. Or you had to use a form of special PDF conversion software.

Nowadays however you simply use an online converter tool—such as ours—to convert your PDF in a matter of minutes. 

So… Don’t Be a Stiff… Have Fun with GIFs!

It’s easy to do and can have a huge impact on your marketing materials… And even your bottom line. So don’t be a stiff, get out there and have fun with GIFs!

There are so many benefits that can be reaped from the use of GIFs, that you simply can’t afford to not take advantage of them.

If you have any other files to convert, besides PDF to GIF, be sure to check out our full list of free converters. 

You’ve written up an important document, but you’d like to save it (or part of it) as an image instead. Perhaps you’d like to use the image as part of a presentation perhaps, or maybe you’d simply like a smart-looking version to share that can’t be edited by others.

Whatever your reasons, there are plenty of ways to convert a DOCX to JPG. While this can be done with versions of Microsoft Word of 2007 or higher, if you have older Word programs the process is just a touch more complicated.

Don’t worry – we’re here to help. Whether you have a newer version of Microsoft Word or not, here are some of the easiest ways to convert a Word document to a JPG image.

1. Using Microsoft Word Versions 2007 or Higher

For those that have versions of Microsoft Word 2007 or higher, luckily, it’s super simple to convert DOCX to JPG.

Newer versions of Microsoft Word allow you to convert documents into images using a Paste Special method. Not only can you convert your document to a JPG, but you also have the option of selecting other image formats like JPEG, PNG, GIF, and others. The choice is yours!

First, select from your document what you’d like to save as an image. Then, right click and copy the selection.

Next, open a new document and click on Paste Special on the left-hand side of the toolbar at the top.

Select Picture and right click the resulting image. Finally, click Save as Picture and choose JPG or your desired image format from the drop-down menu.

Voila! You’ll be left with a reasonable quality image with high resolution – not bad at all.

2. Using Adobe Acrobat

Alternatively, you can use Adobe Acrobat to convert your DOCX file into a JPG using Microsoft Word 2007 or later.

First, open your DOCX file up in Word. Select File and then click Save As.

In the Save as Type section, choose PDF from the drop-down menu and then click Save.

Your PDF file will then automatically launch in Adobe Acrobat.

Click on File, and then choose Save As. In the Save as Type section, choose JPG from the drop-down menu and select Save.

3. Using Microsoft Paint

If you don’t have Microsoft Word version 2007 or above, don’t worry. There are still several ways to make your conversion.

Most computer systems that have Microsoft Word installed also have Microsoft Paint – a user-friendly graphics and image editing program. Thankfully, it’s easy to convert a .DOCX to JPG using it.

To convert a DOCX to JPG, you’ll need to do a text as an image or document as image conversion involving both Word and Paint.

To do this, open the Word file in Microsoft. Edit and size the document so the whole document (or the part you’d like to save) is visible on the screen. You can do this by using the zoom feature.

As you can only convert exactly what is visible on the screen, it’s important to size it accordingly. Remember that other parts of the screen with also be captured, but these can be edited out in an image editor.

Press Print Screen on your keyboard to copy the visible section of the Word document.

Next, navigate to the Start menu and open Microsoft Paint. In the Edit menu, choose Paste.

Your selection of the Word Document will appear in Microsoft Paint.

Use the crop tool to remove any unwanted parts of the document. Then, select Save As in the File menu and name your image as desired. In the drop-down menu, make sure the document saves as a JPG.

4. Using PowerPoint

Using PowerPoint is another easy way to convert a DOCX file to a JPG. While the standard PowerPoint file type is .PPT, you can save files in a .JPG format too if you change the file extension type when saving.

To convert using PowerPoint, open your Word document along with a new blank PowerPoint presentation. Choose a blank template in PowerPoint to avoid any additional backgrounds showing up in the final image.

Copy the part of the Word Document you’d like to save in Microsoft Word. Once copied, go back to the PowerPoint slide.

Open a text box and paste the information from Word into the box. Delete any other text and image boxes if there are any left on the slide.

Choose Save As in the File menu and name your file as desired. Then select JPG from the dropdown menu and save.

5. Using an Online Conversion Website

The last option is to use an online conversion website like ours for quick and easy conversion.

On the top toolbar, simply select Document Conversion. Then rest your cursor onto DOCX conversion and click on DOCX to JPG.

On the next page, click on Browse and choose your document. Then tick the security check box to prove you’re not a robot and click on Convert DOCX to JPG.

Your conversion will take place and you’ll be able to download your image. Once again, too easy!

Ready to Convert DOCX to JPG?

Using one of these five methods, you’ll be able to convert DOCX to JPG with complete ease whether you have a newer version of Microsoft Word or not.

Want to learn how to compare and contrast image file formats? Learn how to here!

Are you considering creating an E-book? Or maybe you prefer reading them?

In the world of E-publishing, there are two eBook formats that reign – EPUB and PDF.

While PDF holds the title as the world’s oldest eBook format, today EPUB has become significantly more popular.

There are good reasons why, too. Want to learn what all the fuss is about?

Check out the seven advantages of converting text to an EPUB file.

1. Creating and Editing Files Is Easy

An EPUB is a zip file featuring style sheets, XHTML files, and JPG images. However even if you’re not experienced in the world of coding, you can use one of the many software programs online to help you create and edit an EPUB file.

For editing, you just need to make changes in the HTML codes, and you can make whatever adjustments you need. Alternatively, using PDF, you’ll need to have an Adobe subscription or even a subscription to another piece of software to make any edits and changes to the content and layout.

2. The eBook Design Flows Well

One of the best advantages of using an EPUB format is the ability to re-flow content in the file.

When you open up a PDF document on a small screen, you need to zoom in, pan out, and pinch to read the document. It’s not the most comfortable reading experience, to say the least! Users want the opportunity to sit back, relax, and read without having to fidget around with the screen.

EPUB documents, on the other hand, fit perfectly with the screen. Depending on the screen size, the page breaks to fit it. You’ll be amazed at how the content on the page rearranges and realigns itself to suit the screen.

Likewise, the text rearranges itself automatically according to the screen size of the reading device.

3. Media Files Can Be Added

Unlike regular books, eBooks can contain audio files, videos, and high-quality imagery.

Using an EPUB file format, you can add these multimedia elements to an eBook to make it aesthetically pleasing and interactive for the reader.

A PDF, on the other hand, is a static document holding text and images. While it’s attempting to become more engaging with the inclusion of videos and other multimedia files, this comes with some issues.

Playing videos on a PDF document relies on software compatibility so you’ll need to open the file in a certain PDF reader to watch the video in action.

While the user will need to download software to support the PDF to play a video, an EPUB file doesn’t require any extra software.

4. Supported on Multiple Reader Platforms

EPUBS are designed to benefit the eBook readers as best as they can. So, they’re best suited for eReaders.

However, XML and XHTML allow EPUBS to be accessible and compatible with many different software programs. Whether you’re reading your eBook on a computer, smartphone, tablet, or any other eReader (excluding Kindle), you can be assured your EPUB will load easily.

While PDFs can be read on almost all devices, they aren’t compatible with eReaders and aren’t designed to be displayed on an eBook reader. Instead, they’re created for big screens like desktop computers or laptops. Although you can read them on smaller devices like phones and tablets, you’ll have to pinch and zoom a lot as mentioned earlier.

5. Retailer’s Favorite

All major eBook retailer sites and distributors prefer EPUB, such as Amazon, Apple, Nook, Kobo, and more. As it’s such a widely accepted format and is supported by most of the eReaders, eBooks with EPUB files are easily bought and sold online.

On the other hand, these sites don’t accept PDFs. If your eBook was a PDF file, it would first need to be converted into an EPUB file before approaching online eBook stores.

6. Offers High Security

EPUB files offer DRM protection, meaning eBooks cannot be shared without permission. Only you can allow people to read an eBook or can specify a time period for people to access the content. You can also limit the devices where the eBook can be installed.

PDF files instead provide a password lock system. However, this method isn’t particularly safe and secure. This is because there’s a password recovery software that can be used to remove the password on the document.

So even if a password is used, it can easily be removed – which isn’t very effective in protecting files at all. Plus, passwords can easily be shared around, so you’d never know who’s using your PDF document.

7. Easily Convertible

There are many tools and programs that can convert EPUB files to and from various formats.

This includes a free online conversion website like ours. Whether you have a PDF, DOCX, HTML, ODT, PAGES, RTF, or TXT file, these text files can all be converted into an EPUB file with a few simple clicks.

To do so, rest your browser on the Document Conversion tab at the top of the page. Then click on to the type of file you’d like to convert into an EPUB file.

Next, click on Browse to add the file you’d like to convert. Then, tick the box to pass our security checks. Then click convert!

Your conversion will then process, and you’ll be able to download it. Too easy!

Ready to Use EPUB Files?

Whether you’re planning on creating your own eBook, or whether you simply love sitting down for a good read, it’s clear that EPUB files are the winner when it comes to choosing a format.

PDFs do have their advantages in other ways though and are a great way to easily present a document in a simple and professional format.

Want to learn how to convert a text file to a PDF file? Check out our guide ‘5 Quick Ways To Convert Your TXT To PDF Files In Minutes’.

1.2 billion people use Microsoft Office, which includes Microsoft Word.

That’s a huge percentage of the population. But it also means that a lot of people are left out and may be unable to access the necessary files.

In this article, we’ll go over how to convert a doc to a png file, something that many people don’t already know how to do.

Read on for more valuable information for creating a format that everyone can read, regardless of if they have Microsoft Office installed.

What Is .Doc and .PNG?

Before we go any further, let’s discuss what .Doc and .PNG files actually are.

Any file with a dot in front of it represents a computer file. The suffix, like the .doc or .PNG are the extensions, which tell the computer which application to open it with.

A .doc file is exclusively a Word file. This means that if the person you’re sending the file to does not have Word, they’ll be unable to view it. Their computer will either try to decipher it, or give them an error letting them know they could not access it.

A .PNG file stands for Portable Network Graphic. These graphics allow a little bit more transparency than .GIF images, which are closely related. They do not allow animations.

You can open a .PNG file on almost any type of computer or smart phone. Therefore, a .PNG file makes whatever it is you’re trying to send more accessible to everyone.

Why Would You Convert a Doc to PNG?

There are many reasons why you would convert a .doc file to a .PNG file, but the most common is so you can share information that the other party may otherwise be unable to read with their current equipment.

You may wish to share these files for school projects, for work, or for personal use.

You may also want to use it to upload specific information to a website, to show specific work, or to show people specific pages in a project or document.

Limitations to Converting a Doc to PNG Image

There are a few limitations to converting .doc to PNG image. The major limitation is that a Doc file saves all of the pages at once. A PNG file only saves one page at a time. Each page will present as different files.

So, for example, if you want to send someone a 1,000-word paper you’re writing, you’ll be able to send the whole thing via a .doc file that they’ll just open and look at. All of the pages will attach themselves so that you have a cohesive document. The document will also already be in order, so there is no confusion about which goes where.

A .PNG can only take one page at a time. That means that you won’t be able to send a cohesive document, but only each page individually.

How to Convert a Doc to a PNG Image

It’s relatively easy to convert a Doc to a PNG image, especially on certain types of computers. For some computers, any screenshot you take will be in a .PNG format, making it incredibly simple to convert the file type without actually having to convert it.

One way to do this is to is to open the Word document you wish to make a .PNG. You can then take a screenshot using whichever method your process uses for a screenshot. Then, your computer will automatically save the .doc file as a .PNG.

Keep in mind that you’ll only be able to copy one page at a time. Therefore, you’ll need to keep track of where your .PNG files go on your computer so that you can be sure you send all of them to the person who needs them.

This way, you’re positive the individual receives everything you’re giving them and that they can read it.

A good tip for this conversion is numbering each .PNG so that it’s in order. This way, the person receiving it will be able to understand the order it’s in. Although a screenshot doesn’t always save as a unique name, you can open up the document, click on it and change the name at the top.

Online Conversion

A less messy way to do this is to use an online conversion tool. While some competitors make you pay for this, our service is free and user-friendly. It also doesn’t require that you download any software, meaning you don’t need to clog up your computer with something you’re not interested in.

Our online conversion is very simple. You’ll just click “browse” and locate your doc file. Once you’ve located it, click on it and let the site know you’re not a robot by completing the captcha.

In no time at all, you’ll have everything converted from a .doc file to a .PNG file, ready to send to people who do not have Word on their computers. Or, you can send it to people to highlight specific points of your Word document.

Conversion Tools

Our website offers a wide variety of conversion tools for all of your needs. While some websites and programs require you to pay to convert files, ours are absolutely free and allow to convert a doc to png with ease.

Click here to convert a PDF into a doc file to allow you to edit something that you were unable to edit previously. Our site supports almost all formats available.

Got a big presentation coming up, but don’t know whether to use PowerPoint or Keynote to make the greatest impact?

Not to worry.

We’ve got you covered with this simple guide to understanding the pros and cons of converting PowerPoint to Keynote. Now, you can spend more time creating quality presentation content instead of hassling over how to use and manage the software of your choice.

PowerPoint to Keynote: Pros and Cons

Especially for those Mac users out there, your choices for presentation software are pretty obvious: PowerPoint or Keynote.

Each one has useful and unique features. Both come with varying fees and costs as well. To find which is best for your presentation, it’s best to consider what type of content you’ll be using them most often for.

Pros of Converting to Keynote

If you didn’t realize already, Keynote is specifically designed for Apple products. This means it works great for phones running iOS software, Apple tablets, laptops and computers.

Keynote is a great asset if you like your presentations to look “profesh” but you’re seriously lacking in personal design capabilities.

You get an easy choice between various templates and fonts and you can even convert your old PowerPoint slides into a Keynote presentation. Bada-bing, bada-boom!

Other incentives for making the jump from PowerPoint to sleek Keynote include:

• Keynote offers a mild learning curve. Creating presentations in Keynote is not that different from doing them in PowerPoint. This is good for you as you won’t need to spend hours relearning how to design things. It’s pretty self-explanatory.
• Keynote is extremely user-friendly.
• You get a more modern, clean presentation.
• Your presentation looks less like it’s using the same deck as the presentation given last week from the HR department. Basically, you get a less “standard” format.
• You can download new or additional templates to look even more unique.
• Choose from several high-design templates.
• Intuitive element placement help so your presentation doesn’t look cluttered.
• Capable of supporting multiple media files from video, audio, images and more.
• Transport files with ease from your iPhone to your MacBook without converting files and risking format changes.
• Transitions and animations are modern. No more checkered boxes or zippers changing your screen from one slide to the next.
• Keynote is FREE if you are using an iOS device.
• You can manipulate and crop photos within Keynote easily.

Cons of Converting to Keynote

While anyone might like free presentation software on their iPhone, there are still some potential costs and other things to be aware of when considering the switch to Keynote.

• It’s not as adaptable as PowerPoint. Manipulating and sharing files is harder unless all you or colleagues are using are Apple products.
• If you’ve never used Keynote or an Apple product, there will be a slight learning curve.
• Not all effects are supported when converting from PowerPoint. Mostly these include 3D effects, so be aware if you’re making a move over.
• Additional templates may cost a fee.

Overall, Keynote is easy to use and easy to transition to from PowerPoint if you’re familiar with Apple products and plan to use them exclusively. Keynote also gives your presentations a much more modern look to remove the feeling of being lectured to.

Pros of Sticking with PowerPoint

PowerPoint is a classic for a reason. It’s likely the most well-known and maybe even the most commonly used presentation software out there.

If you’re one of the millions who have spent your whole work life using PowerPoint then making a switch may present a challenge. PowerPoint is adaptable to both PCs and Macs, however, this does mean your presentation is a bit limited to your laptop.

Other pros:

• Data integration and chart creation work excellently.
• Adding Excel spreadsheets, data, word documents, and any other Microsoft files are seamless.
• Use drag and drop for easy adding and editing of elements.
• Most people have used PowerPoint before and will be easily able to navigate the presentation or the files should the presentation be shared.
• You get literally thousands of themes, templates, fonts and more to choose from for free.
• The “notes” function makes printing out your slides for easy review simple.
• Smart design suggestions help you create a clean, professional looking design without the use of a restrictive template.
• You can control just about anything in your design using Advanced Functions.
• Great for collaborative projects where different contributors are using various devices and files.
• Best for complex data.

Cons of Sticking with PowerPoint

PowerPoint has many features and capabilities to offer. Unfortunately, this complexity can create challenges for some users:

• So many features that users can become confused.
• PowerPoint must be purchased. It does not come free with your device.
• It’s easy to look dinky or unprofessional as there are many cheesy animations and designs or templates to choose from.
• Adding multimedia files can be iffy. Not all files convert well unless they were created on the same device you are presenting with.
• Photo editing and cropping is tougher.

When it comes down to it, PowerPoint may be a bit tricker for some users to navigate. Still, the ability it has to adapt various files and data may rule out many of the cons.

You’ve got the pros and cons of converting PowerPoint to Keynote. So now the question is, should you do it?

Which Presentation Software is Best for You?

All in all, if you do presentations often as part of your team or job, it’s best to familiarize yourself with both types of software. This will ensure you’re ready to present professionally regardless of which software you are required to use.

Not to mention, each has its place and offers pros the other does not that could be an asset to you depending on what type of presentation you need. Presentations with large amounts of data are best done via PowerPoint.

For cleanliness, simplicity, and professionalism, converting PowerPoint to Keynote is a good idea. For more techy hacks and advice on files, software, conversions and more, check out our blog.