Category: Powerpoint

Does your work involve making presentations? Learning how to use PowerPoint is non-negotiable for most businesses. With the many benefits a PowerPoint presentation offers, it is a must for business owners and their staff to learn its basics.

However, being skillful in making PowerPoint (PPT) slides is not enough. There will be times when you may need to convert PowerPoint to JPEG (JPG). This usually happens when there is a need to compress the images in your PPT presentation to smaller sizes.

Incidentally, JPG uses smaller files size compare to other formats. It is also one of the favorite options for businesses that wish to optimize their images. Hence, the question: do you know how to convert PowerPoint slides to JPG?

Continue reading below for a guide on how to convert your PPT to JPG files.

Converting PowerPoint the Basic Way

There are different ways to convert PowerPoint to JPG. For starters, let us begin with the quickest way of doing things. First, you need to save your PowerPoint slides in JPEG format.

To do this, hit the “File” tab and select “Export.” Click on “Change File Type” then hit “Save As.”

The next step involves compressing the image into a smaller file size. You need to do this before choosing a destination where you want to save the image. To compress, go to “Tools” and hit “Compress Pictures.”

After compressing, make sure to tick the “Delete cropped areas of pictures.” Complete the process by selecting “Web Resolution.” This will allow you to decrease the size of the image.

The final step is to save the converted file. To do this, hit “Save” and head on to the folder you chose to save the file. From there, you will see the image already in JPEG form.

Also, you can start sharing the presentation across all devices that have JPEG support.

Convert PowerPoint to High-Quality JPEG

Sometimes, you want to compress the file size of your PPT images without compromising much of the image quality. Thankfully, there is a way to convert PowerPoint to JPG in a high-quality fashion.

The process is quite intricate, as it several steps to complete. Before we discuss the steps, it is important to note that high-quality images in the professional printing industry should have at least 300 dpi resolution. Hence, this is what you want your JPEG images to have after conversion from PPT.

To change the image resolution, you need to access the registry director by hitting the Windows button and the “R” key on your keyboard. A small window will then appear. Go to the Open option then type “Regedit” then hit “OK.”

Once the Windows Registry Editor opens, go to the left-hand portion of the window and use the tree view. From there, you want to open the following folders: HKEY_CURRENT_USER, Software, Microsoft, Office.

Thereafter, look for the “PowerPoint” option below then hit “Options.” Go to the pane at the right then right-click and select “New, DWORD (32-bit) Value”. You will find this from the pop-up menu.

From there, rename this new entry “ExportBitmapResolution” before hitting ENTER. Next, double-click this new entry. Change the “Base” to “Decimal” then set “Value data” to 300.

Hit “OK” to confirm then restart your PowerPoint. Open the presentation then hit “File” then “Save As.” Select the image you wish to export to JPEG to complete the process.

Convert Online for Free

Another important thing you should learn is converting PPT to JPG online, for free. First, upload your PowerPoint using the drag-and-drop. Thereafter, save it first as a PDF.

Next, hit “Continue to JPG” and select “extract individual images to JPG.” Another option is to select “convert each slide to JPG.” This will prompt the conversion of the images.

After the process, you can now download the images in JPG form. If you feel that this is too tedious or if you’re racing against time, you can instead save your PPT slide shows to PDF. A PDF file is still smaller compared to a PPT.

However, it doesn’t offer the same level of portability and versatility as a JPG would. 

Convert JPG to PPT

Another thing you need to learn is converting your JPG images to PPT. The first step is to upload your JPG image into the toolbox. From there, download the converted file.

This file should be in PDF form. Hit “Start Over” then upload the file in the toolbox anew. This will prompt the file’s conversion to PPT.

When to Use a Specific File Format

Last but not least, you need to know when to use a particular file format for your images. Image file formats come in two forms: raster images and vector images.

Raster images feature pixel-based graphics. Their resolution is also dependent and the images are excellent for photos and web graphics.

Since raster images are resolution-dependent, they only exist at one size. This means transforming them will stretch the pixels of the images. In turn, you get a blurred or pixelated result.

If you plan to use images using raster file formats, only do so for projects that involve web graphics, photographs, and digital artwork.

Meanwhile, vector images feature curve-based graphics. The resolution is independent and the images work best for icons and logos.

Thus, only use a JPEG image you’re working on online artworks and photos. The same thing goes if you wish to print the photos. If you want something editable and layered, JPEG is not the way to go.

The JPEG, together with GIF, PNG, RAW, PSD, and TIFF all belong to the raster category. On the flip side, PDF, SVG, AI, and EPS fall under the vector file umbrella.

Let’s Make Your File Conversions a Breeze

Learning how to convert PowerPoint to JPEG is a skill that goes a long way. It can help you save more space and give you more flexibility when working on images and presentations. If mastering the steps is a challenge, we have the solution for you.

Visit our page and gain access to various online file conversions for free. From there, you can convert PowerPoint files to JPG files without any complications. We also offer other user-friendly tools that will convert your files in a few clicks.

These days PowerPoint presentations are one of the most popular and trustworthy ways of conveying information to large groups of people. They’re created for business meetings, university lectures, investment pitches and so much more.

But when it comes to making a PowerPoint presentation, sometimes you need to be conveying information better presented in Microsoft Excel. 

That means you’ll need to know a technique few PowerPoint creators know – how to insert an Excel file into PowerPoint. If you do need to do this, don’t panic.

The experts here at Offdrive have written this quick and detailed guide to lead you through the process. We’ll outline how to import an entire spreadsheet below, as well as certain sections of Excel data. That way, you can focus on making your PowerPoint presentations the very best they can be!

How to Insert an Excel File Into PowerPoint for a Whole Spreadsheet

Let’s begin with what is likely the most common way in which you’ll need to insert Excel data into PowerPoint; inserting an entire spreadsheet.

This is done when you need to include a whole Excel file into your PowerPoint presentation. This could be to show intricate facts and figures for financial projections, or the conclusions of research data. If you need some tips on how to create this Excel information, to begin with, take a look here.

No matter the purpose, the formula for inserting this information will remain the same. First things first, you need to your PowerPoint presentation open. We will be providing these instructions for the newest version of PowerPoint, which means if you are working on older software the process may be different.

Once open, you need to navigate to the Insert tab, then select the Object button. 

This should open a dialog box for you. In this box, you need to select the “Create from file” button. You’ll then need to browse in this section to find your Excel document wherever it is saved on your computer.

Before you continue, make sure that you tick the “Link” box. That’s all there is to it.

One very important thing to note is that this method will only link the active worksheet in this Excel document, which is usually at the top. If you have a document with several tables or data sheets contained in it, you’ll need to make sure the right one is active before you link it to PowerPoint.

Inserting a Section of Excel Data to PowerPoint

Sometimes you might not want to link an entire worksheet to your PowerPoint. For those occasions, you’ll need to learn how to insert a section of Excel data into your PowerPoint presentation.

This time start in Excel and open the relevant file that contains the data you wish to link to PowerPoint. You’ll then need to drag over all of the information you’re intending to insert. Make sure you select each cell and don’t leave any left out.

Then, you’ll need to be on the ‘Home’ tab, and you’ll need to select ‘Copy’. A quicker way of doing this for people on time constraints is to use the Ctrl C command through your keyboard. Using commands like these can make several aspects of computing quicker, from these insertions to inserting writing from your own blog.

Then, you need to open PowerPoint and navigate to the relevant slide where you want to display this information. Open the ‘Home’ tab within your PowerPoint presentation and then navigate to the ‘Paste’ button but don’t select it.

Instead, you need to click the arrow beneath the ‘Paste’ button and select ‘Paste Special’. This will open a unique dialog box.

On this box, you will need to select the ‘Paste Link’ button on the left-hand side of the box. To the right, it should say ‘As…’ with a selection of options beneath. You’ll need to select ‘As Microsoft Excel Worksheet Object’.

Your data should now be properly inputted onto your PowerPoint presentation!

Inserting Unlinked Excel Data to PowerPoint

Finally, we’re going to quickly go through inserting unlinked Excel data to PowerPoint. This means that if you make any changes to your Excel data, these changes won’t be reflected in your PowerPoint presentation.

Because of this, you should only use this option if your Excel data is complete and won’t be changed in the future.

You need to follow the same instructions as the above section until you get to the ‘Paste Options’ section. Here you’ll have several different options, such as ‘Embed’, ‘Picture’, or ‘Keep Text Only’.

This is where you can choose how your Excel data is inserted in your PowerPoint presentation, and the preference is up to you. If you go with ‘Keep Text Only’ bear in mind that the layout of your cells will potentially change.

To keep it looking the same as it was when copied from Excel, it is usually best to go with a ‘Picture’. But note that you cannot modify any of the text if your Excel data is pasted as a picture. 

Try out several of the options to see which works best for your particular PowerPoint presentation.

What If I Need Further Assistance With Excel and PowerPoint?

Now you’ve solved the problem of how to insert an Excel file into PowerPoint. These three guidelines should provide the right option for you if you ever need to insert Excel data into your PowerPoint presentation in the future.

But we know that many of you will likely require further assistance when it comes to operating Microsoft Excel or Microsoft PowerPoint. If you do have further questions, we’d encourage you to take a look through some of the previous blog posts on our website.

For example, take a look through our post on some essential PowerPoint presentation tips. If you need to convert any of your files in the future, make sure to visit our homepage here at Offdrive for quick and hassle-free file conversions.

Do you have an upcoming PowerPoint presentation for your class or job? If so, then you’re probably looking for ideas on how to make it stand out above the crowd.

You want something that’s going to draw everyone in. Something that will keep your clients, classmates, employees engaged while you spit out the facts.

Luckily, there are several things you can do to create a powerful presentation that will help people retain the information. The more info they process, the more successful it will be.

Here’s how to create a PowerPoint presentation that people will enjoy. All your spectators will sing high praises after you’re finished!

1. Focus on Content First

It might sound silly, but the harsh reality is that too many people focus on the slides on their PowerPoint presentation, and not enough on the actual content in them. Doing so can create a slideshow that feels monotonous or generic.

The focus of creating a powerful PowerPoint slideshow should always be to deliver groundbreaking content. Consider your presentation like a hot dog. People don’t eat a hot dog for the bun, the eat it for the tasty ballpark frank that’s in between.

Perform a thorough research on your content, then configure different ways to present that content. You can use things like pictures, videos, and infographics to pair with the copy on each slide. 

The more you diversify your content, the more engaged your audience will be throughout the presentation. Focusing on your content before creating your slides is one of many helpful PowerPoint tricks to guarantee a successful presentation.

2. Keep the Same Theme

While you want to make sure and diversify your content delivery, the one thing you don’t want to change is your presentation’s theme.

Using the same background is imperative because it manages the expectations of your audience from slide to slide. Constantly changing the theme can become a distraction for your presentation.

Put yourself in the shoes of your audience. If you’re watching a PowerPoint presentation and the background changes on a new slide, will you be focusing on the new background or the content that’s on it? Most likely you’ll focus on the former.

Find a theme that gels well with your presentation, then use it for the entirety of your slideshow. You might consider creating your theme to capture the right tone.

3. Integrate Questions to Ask Your Spectators

Have you ever had a college professor that was constantly picking different students and asking them questions? Why do they ask their students easy questions that they already know the answer to? Because they’re trying to keep you engaged.

Many people have this same philosophy when creating their PowerPoint presentations for clients, students, and coworkers. It encourages conversation in the room. It also takes less of the pressure off of you.

If you want the room to start raising their hands and ask questions as you go along with your slideshow, then asking them questions can break the ice. Then everyone will understand that you’re looking to generate conversation, not just present facts.

4. Stay True to Yourself

If you’re truly looking for a way to help your presentation wow your audience, then you’ll want to keep a personable tone. The best way to keep the tone personable is by constructing the presentation as you would normally talk.

This will also help you avoid using industry jargon that will confuse your audience more than it helps them. Using terms your audience won’t understand is as helpful as teaching a group of 5-year-olds about mutual bonds… it won’t accomplish anything.

There’s a reason your boss, professor, or client asked you to do the presentation. They want to hear your thoughts and learn about the research that you’ve found… not the thoughts and research of Wikipedia.

If you step up to the podium and start presenting your PowerPoint in a tone or manner they don’t recognize, it will seem disingenuine. Keep the tone relatable and light. Try to install some humor in your presentation as well to take the edge off!

5. Control The Amount of Content Per Slide

Remember, just because the PowerPoint slide is a certain slide, doesn’t mean it’s meant to be completely filled with your content. You’d rather have more slides with less content, than more content with fewer slides.

If you put too much content on one slide, it will overwhelm your audience and turn them off. It’s almost like when you receive a text that’s paragraphs long. You don’t want to read it, and even if you do, you don’t process everything the person said.

For that reason, it’s crucial to aim for 5 or 6 lines maximum on each slide. Be sure to give it proper spacing so that each line is clear and concise.

You’ll also want to limit the copy content so that you can integrate things like pictures, videos, and infographics. If there’s a portion of your copy that you want to ensure your audience retains, then place it on a separate slide.

How to Create a PowerPoint Presentation That Blows Your Audience Away

Now that you’ve seen how to create a PowerPoint presentation that will take your class or business by storm, it’s time to get to work!

Be sure to read this article on how to convert PDF to Word, as well as other formats, for the content on your presentation.

Whenever you need help converting files quickly and efficiently, be sure to use our services for the best results!