Do you want to learn how to convert a spreadsheet into a different file? Do you want to learn what other file types you can convert your spreadsheet into?
Spreadsheets are important tools in business and other fields. It’s a tool for account and calculation, budgeting, data exporting, generating reports, and more. Spreadsheets are quite useful that it’s impossible to imagine a world without them.
However, it’s different to imagine a world where spreadsheets can become more than XLSX files. In this guide, we’ll talk about how to convert your XLSX to PDF files, online documents, and more.
Save XLSX to PDF on Excel
Let’s begin with converting a file ending with XLSX to PDF. This process is simple, and you won’t need any other tools except Microsoft Excel to finish the task. Step one is to open the workbook that you want to save as a PDF through Excel.
Next, click on the File tab at the upper-left corner of the top ribbon menu. Select the Save As button and then wait for the Save As window to pop up. Under the type of file you want the spreadsheet saved into, change it from Excel Workbook to PDF.
Don’t forget to rename the file as you like before you click Save. You can also select the folder where you want the spreadsheet to appear as a PDF file. When saving PDF files, you can also select and set certain options for the output file before you click save.
Benefits of Converting Spreadsheets to PDF
If you’re handling files with sensitive information, you want to make sure that only a few people can edit them. When you convert a file to PDF, you can select the “Restrict Editing” option in the dialog box. This will prevent the saved PDF file from getting changed without your permission.
You can also keep your file from getting viewed by people you don’t allow by adding password protection on it. The spreadsheet-turned-PDF file will not open unless the user enters the correct password. It’s a great way to keep unwanted eyes from viewing your data.
Also, PDF files can contain the same data but have a smaller file size. They’re the ideal format if you want to learn how to email a spreadsheet without going over the file size limit. PDFs are also ideal if you want to post the spreadsheet online onto your company website or other.
Converting an XLSX Online via Google Docs
If you need to upload your spreadsheet online anyway, you can use this procedure instead. Open your browser and go to Google Docs by typing it in the search bar and selecting the link. You can also head straight to Google Docs by entering the link “docs.google.com” to the search bar.
Before you continue, make sure you’re logged into your Google account. Next, look for and click on the File picker. This is the small folder icon under the templates area, next to the file sorter and view mode.
Select “Upload” and then click on the button to select a file from your device. If you have your File Explorer open, you can also drag the spreadsheet file into the upload area right away. Wait for your XLSX or XLS file to open online on the Google Docs Sheet Editor.
Now, open the File tab, which is on the top menu bar, and select Download > PDF document (.pdf). Your file will get converted to a PDF file and downloaded to your local device on automatic.
Now, you have a local PDF file and an uploaded spreadsheet on Google Docs.
Using Preview to Convert Your Spreadsheet
If you are a Mac user, you can use the built-in app Preview to convert XLS or XLSX files to a PDF file. You can also convert them into other common file types, like TXT, Images, and more. The first step is to open the Excel spreadsheet with Preview.
You can do this by right-clicking on the file before opening it and selecting Open With > Preview. Select the Preview App. Once it opens with Preview, open the File menu and choose “Export as PDF.”
A new pop-up dialog box will show you the different options you can use. Change the file extension to .pdf and then select the destination folder. Click on Save, and you can now use the PDF-converted spreadsheet as you like.
Converting to XLS or XLSX to PDF With Offdrive
Let’s say you don’t have Excel or Preview installed on your computer. You also forgot your Google log-in details and access your Google Drive. A quick and easy way to convert your files is to use an online tool like Offdrive.
You only need to visit the Offdrive main page through your browser. From there, you can start converting PDF to XLSX, vice versa, and more. The process of converting files using our free online file conversion service is simple.
All you need is to select the type of conversion you’re looking for. For example, you want to convert an older Excel XLS file to PDF. Select the “XLS to PDF” option on our list.
When you get redirected to the conversion page, click on “Browse” to upload your file. Verify that you are human by taking and passing the captcha test. After you verify the test, you can click on the green Convert button.
Convert Your Excel Files Today
There are many other ways to convert your files from XLSX to PDF for free. These are only the top, quickest, and easiest ways to do them.
Are you looking for easy ways to convert your excel files? Check out our free conversion tools to convert your files to other file types today!