What makes a document stand out is in two aspects.
One is in its contents. This includes the information that makes the document relevant and important.
The other is in its formatting. This gives the document its distinct appearance and function.
When converting a PDF into a different file type such as a word document, the problem that tends to surface is in how it messes with the formatting and layout. The question now is how to change the file from PDF to DOC without losing the layout and formatting set on it.
Today, that is what we will explore. We look into the steps on how to preserve PDF formatting when changing its file type.
Why Convert a PDF to a Word File?
Before we explore file conversion, let us look at the benefits of converting PDF to DOC. PDFs lend well as portable document files that you can access online due to their file size. It is also easy to send and transfer.
You can access and view these files on various devices. This ranges from desktop computers to mobile devices.
Though there would be situations where you need to convert a PDF into a different file type. Here are the reasons as to why this becomes a need.
PDF Reader Unavailable
One of the leading reasons behind the desire to convert a PDF file is this. It might be due to how the device used to view the file would either not have a program available to read and open it, or the reader would be incompatible with the device.
For this reason, it leads you to either install a PDF reader or to get a file converter. A file converter might be a beneficial option when you have multiple machines that do not have a reader. Converting the PDF would prove far more efficient when you look at this perspective.
Enacting Edits on the Document
Another reason why file conversion is the better option is due to the need of making the edits on the document. This would be for correcting, adding, or subtracting information from the document. The means of allowing changes on the document helps the case for file conversion.
Another aspect that you can see for file conversion is how it helps with filling up forms. Although this is a feature offered in some PDF Readers. This relies on its availability to users and the program’s compatibility with the device.
This situation also changes when you use a web browser to access and open the PDF. You can only input the required information if the PDF has fillable fields. The absence of this feature in a file limits the ways you can accomplish the forms.
With that in mind, it shows that converting a PDF into a Word file is the faster and better option. This also allows you to use tools that can let you change your text font and size, as well as other formatting features.
Assistance from Accessibility Options
The other aspect to look at is the capability to read the document. In this case, you have programs that can help the visually-impaired in reading the document using screen-reading tools. The problem is that these tools tend to be incompatible with PDFs.
Converting the PDF to a DOC file poses a better situation for screen-reading tools. It makes the document readable that it can now work for dictation. This is desirable for the blind when they need to know what the document contains.
Ways to Convert PDF to DOC
Most of the programs and applications that work with document creation offer a means to convert a document into a PDF. You can see this feature in the office suite and word processors, allowing you to create a PDF in a flash.
It is possible to reverse the process, where you can save the PDF as a DOC file. One such method is through the use of an online conversion tool. For this, you just need to upload the file to the online file converter, then convert.
The other method would have a step-by-step process using a PDF Reader. This is how those steps would proceed.
Using Adobe Reader
For this, open the PDF using the reader. After which, go to File and then choose Export. From there, choose Microsoft Word Document as the file format of choice.
This is where you need to pause as continuing at this point would end up with you losing the formatting. So, from here, go to Settings and go to Layout Settings to make the needed changes.
Here, you would see some formatting options that you can choose to retain. Clicking on Retain Flowing Text would allow you to preserve the text flow, but the downside is that it would not save the formatting layout. That goes to the other option that says Retain Page Layout.
Once you managed to put in the setting changes. Choose whether you wish to include comments and images. Once done, click on OK and then click Save to turn the document into a Word file.
Just to be sure, check the file on Microsoft Word. See if there are layout changes or it managed to convert properly.
After Conversion
After converting the PDF to DOC, open the file once more and see if it managed to preserve the formatting. If it managed to do so, then you succeeded with the file conversion. Just in case, check the entirety of the document.
This way, you can check for any errors that may have happened during conversion. You only need to fix it until you’re happy with the format. You can also test out the common Word functions.
Convert PDF to DOC Today
There would be reasons why you should convert your PDF to DOC. Whether this is due to the need to edit or you need a file accessible for everyone, file conversion is one of the faster solutions available. This becomes possible when you have online file converters that you can access from anywhere at any time.
We can help you convert your files into the format that you need. Check out our converters today to get started. You can also contact us for any inquiries, suggestions, and comments.