When you’re submitting work to your employer, you would naturally second-guess every single element of the submission to ensure that it would meet their expectations. You may be wondering: is a PDF professional?
PDF files are quite popular, and there are tons of reasons why it is considered very professional. Keep reading to learn why!
They Suit Job Applications
Have you ever tried submitting a job application without having a clear guideline of what file type they look for? If you are applying for a role that does not specify what they want, chances are they will either accept a PDF vs Word document.
A PDF file is universally compatible. No matter the laptop or computer you use, you will most often find an app that will open the file easily.
One of the main reasons why you should use a PDF for job applications is because the layout and formatting will not change, no matter where you look at it from. Your tables, graphs and more visual work will all look the way you want them to.
By using a PDF, you can rest well knowing that your resumes are formatted perfectly and that everything is easily accessible.
You Can Edit Them
Using a PDF for workplace submissions is also suitable because people can edit the files easily. For instance, if you have a professional contract, a PDF allows you to easily fill and sign as necessary.
At the same time, businesses can use restrictions on what you can edit. This way, you can fill in your details without the other party worrying that you are editing the terms and conditions of the contract without their approval. This is contrary to a Word document, where you can edit the whole document when permission is granted.
A PDF is Portable
Another element that makes a PDF professional is its portability. If you’ve ever tried to access or edit a Word document and saw a notification that says you don’t have certain fonts on your computer, or if you’re trying to open some slides but have difficulty in loading the images, portability will be a big plus for you.
A PDF, contrary to other file types, will allow viewers (no matter what is installed on their computer) to see the file in the exact same way. Regardless of fonts, images and formatting, you can be assured that a PDF will maintain the quality and presentation of your workplace submission.
PDF Files Are Secure
What happens if your files fall into the wrong hands?
A lot of businesses have started using PDF files because they offer more security. These files can be password protected or sent to other entities with limited access (which means the other party cannot make changes or can only make a few changes).
This is highly useful because you can keep your files secure from data hackers or unauthorized people attempting to access more sensitive information.
PDF Files Are Compact
Imagine if you can compile loads of information into a file without taking up too much space on your device. With PDF files, this is a reality. You can compress information into a small file size so that plenty of people can access the document without worrying about it filling up their storage.
This is easily done by compressing on Adobe’s website. Simply upload the file and have it compressed to a suitable file size for you.
This is especially beneficial for companies and workplace submissions, as workers will have to deal with tons of files on a daily basis.
You Can Easily Convert PDF Files
If, on the off-chance that the other party cannot access your PDF file, it’s tremendously simple for them to convert the file into suitable file types. They can simply go online, search for a conversion tool, and essentially all of these tools will be able to convert PDF files.
This way, if your employer or hiring company hasn’t specified what document form they accept, submitting a PDF file is always a safe bet. This is because, even if they can’t open it, they can easily find a way to do so.
PDF Files Are Suitable for Teamwork
Another important reason that enhances a PDF file’s compatibility in the workplace is that they are great for team collaboration projects. You can all annotate the same document in a structured way so that everyone’s comments and requests can be easily seen.
By annotating, you are also not changing the initial information included in the document, which ensures that everyone gets to read and view the same things without deleting another person’s input. The days of taking out a highlighter and a pen to go through important documents in a meeting are over. Now, you can collaborate easily with your teams without having to be in one place to brainstorm.
Is a PDF Professional? The Answer is Yes
Overall, a PDF file is perhaps as professional as file types go. They are one of the most popular formats to be used in workplaces and in daily life. There are plenty of reasons that make a PDF professional.
This includes its accessibility, the ability to edit and collaborate with other team members, the reduced file sizes, the security, and the ability to easily convert the file into other types when necessary.
When in doubt of the file to use, a PDF will always be a safe bet. Convert files with us today!