Are you tired of looking through the many PDF files on your computer whenever you need to do work? Your answer may lie in merging all these PDF files into one. Below, we’ll give you a PDF merge review and its benefits.
Many companies are undergoing a digital transformation. That is, they’re trying to create a paperless environment. In fact, 56% of CEOs say that the transformation of their company had a positive impact on profitability.
Below, we will show you how to merge PDF files with Adobe Reader and other programs.
1. Why Merge PDF Files?
The Portable Document Format is the best file format for viewing and sharing digital documents. You can view a PDF file whether you’re using Apple, Microsoft, or other technology. Its other main advantage is the password-protected feature, keeping it from easy editing.
Many professionals in the business and academic world use PDF. Tables, charts, and complex layouts get retained when you convert a document into a PDF. The modern PDF file format makes it possible to add hyperlinks, music, and video as well.
So, PDF files are very handy. Why bother merging them? Allow us to give you a scenario.
Imagine that there is an estate agent and he is leasing a property. The tenant already filled in the many forms and gave him the many other documents for the agreement. The agent will then send you, the landlord, all these individual digital files in one big folder.
You will have to open them one by one to check. It may not seem like a big deal but it takes time to go back and forth between your file explorer and your PDF reader.
If the estate agent merged all these files into one PDF, it saves time for everybody concerned.
This is the same with archived documents. Instead of saving electronic records as individual documents, they can merge them by quarter or year. This cuts the work for anybody who is searching for these documents. Moreover, Adobe Reader has a search function to ease the search process.
2. How to Merge PDF Files with Adobe Acrobat or Adobe Reader
When you’ve got Adobe Acrobat or Reader installed on your PC, merging files can be easier. Below are the steps to merge your PDF files. Before you merge all your files, you can convert files to PDF.
First, open Acrobat. Look at the menu bar and click on the Tools menu. Next, select Combine Files.
After that, click on Add Files. Select all the files you want to merge into one PDF. If you have to follow an order, you can reorder them after you select them.
When you have the files selected, you can click, drag, and drop them to reorder them. If you want to reorganize a multipage file, you can double click on it. From there, you can rearrange the pages in that file.
Should you want to take out unwanted or unnecessary content, you can. Select the pages or files you want taken out and press the Delete key. Remember to recheck your files and their order.
When you finish rearranging the files you want to merge, click Combine Files. You can view the result of the merging process. Save the file and you got your merged PDF file.
3. How to Combine PDF Files on a Mac Computer
The process of merging PDF files on a Mac follows the same basic process.
First, open Finder on your computer. Look for or go to the location where you saved your PDF files. If the files are in different folders, copy or cut them all so they’re in the same folder to make the process easier.
Double-click one of the PDF files and go to Open With. Select Preview which is your Mac’s default PDF-viewing program. Or, you can select the PDF file, go to the File menu, select Open With, then Preview.
On the upper-left side of your screen, click View. Select Thumbnails and a window will pop out of the left side of the Preview window. Hold down the Command key and select the other PDF files you want to merge.
Drag the PDF files you selected into the thumbnail bar on the left side of the Preview window. Open the File menu and select Print. When the window pops out, there should be a drop-down menu at the bottom-left corner.
Click that PDF drop-down menu and select Save as PDF. Type in a name for your new merged file and click on Save. And there you go, you now know how to combine PDFs in Mac.
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4. PDF Merge Review
As you can see, the process of merging PDF files into one is simple. You can do it with a Mac or a Windows PC, on Adobe Reader or Acrobat. You can even do it online with PDF conversion and merging sites.
On Adobe Acrobat/Reader, select Tools > Combine Files > Add Files. Select the PDF files you want to convert and then rearrange them as you wish. Click Combine Files > Save.
On Mac, open the folder where the PDF files are using Finder. Double-click and select Open With > Preview. In Preview, select the menu for View > Thumbnails.
Select and drag the rest of the PDF files you want to merge to the thumbnail area. Open the menu for File > Print. Select the PDF drop-down menu > Save as PDF.
With the growth in Adobe’s run rate, it could be the next 10-billion-dollar software company. It’s not surprising since the company can run on both Mac and Windows computers. It also created the PDF extension, which became the standard file format for many companies and organizations.
Merge for Organized File-Keeping
And that’s our PDF merge review. Did you like our guide or find it helpful? Feel free to share this how-to guide to your colleagues for more systematic file-sharing.
Don’t hesitate to try out our free online file conversion tools. We have conversion tools for PDF, images, documents, and more.
If you have older Word or Excel file formats, we can help you convert those to the newer file formats too. For Apple users, we’ve got Keynote conversions to PDF, JPG, and more.